Shipping Cоmpliance

Comprehensive Technical Framework for The Satoshi Terminal

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Overview

Shipping compliance ensures that The Satoshi Terminal and its associated components are transported safely, legally, and efficiently across domestic and international borders. This guide outlines the technical requirements, regulatory standards, and best practices necessary to meet shipping compliance requirements for hardware, accessories, and related materials.

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Purpose

The objectives of this guide are:

• Regulatory Adherence: Ensure compliance with international, regional, and local shipping regulations.

• Safety Assurance: Mitigate risks associated with the handling and transportation of sensitive or hazardous goods, such as lithium-ion batteries.

• Operational Efficiency: Streamline shipping processes to minimize delays and costs.

• Customer Trust: Deliver products securely and in optimal condition to end-users.

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Key Shipping Regulations

Compliance with the following global shipping standards and regulations is essential for The Satoshi Terminal:

• International Air Transport Association (IATA): Governs the transportation of lithium batteries and other regulated items.

• United Nations Recommendations on the Transport of Dangerous Goods (UN Model Regulations): Establishes guidelines for packaging, marking, and handling hazardous goods.

• International Maritime Dangerous Goods Code (IMDG): Applies to shipments by sea, including classification and documentation of restricted items.

• Customs and Trade Regulations: Ensures proper classification, declaration, and documentation for international shipments under the Harmonized System (HS).

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Shipping Compliance Requirements

Packaging Standards

1. Durability:

   • Packaging must meet ISO 11607 standards for mechanical stress resistance, including vibration, compression, and drop tests.

2. Materials:

   • Outer packaging: Corrugated fiberboard with a minimum edge crush test (ECT) rating of 32.

   • Inner packaging: Shock-absorbing materials such as polyethylene foam or air cushions.

3. Battery-Specific Packaging:

   • Lithium-ion batteries must comply with UN 3481 (Batteries contained in equipment) or UN 3091 (Batteries packed with equipment).

   • Use UN-certified packaging with thermal insulation to prevent short circuits.

4. Sealing:

   • High-tensile strength packing tape is mandatory to secure the outer packaging.

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Labeling and Marking

1. General Labeling Requirements:

   • Shipping label with consignee and shipper details.

   • Include product identification, weight, and dimensions.

2. Regulatory Marks:

   • Hazard labels for lithium-ion batteries (Class 9 – Miscellaneous Dangerous Goods).

   • Orientation arrows for equipment requiring upright handling.

3. Barcode and QR Codes:

   • Barcode: GS1-128 format for shipment tracking.

   • QR Code: Links to compliance documentation and safety instructions.

4. Environmental Markings:

   • Recycling symbols (e.g., WEEE Directive for electronic waste).

   • RoHS compliance marks.

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Documentation

Every shipment must include the following documentation:

1. Commercial Invoice:

   • Must detail the product name, model number, HS code, quantity, and declared value.

2. Packing List:

   • Itemized description of contents, including weights and dimensions.

3. Dangerous Goods Declaration (DGD):

   • Required for shipments containing lithium-ion batteries or other hazardous materials.

   • Must be signed by a certified dangerous goods handler.

4. Certificate of Origin (COO):

   • Certifies the manufacturing location for customs clearance.

5. Shipping Manifest:

   • Details all items in the shipment for carrier and customs verification.

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Carrier Selection and Compliance

1. Approved Carriers:

   • Use carriers experienced in handling regulated goods, such as DHL, FedEx, or UPS.

2. Service Levels:

   • Prioritize expedited or priority services for high-value or time-sensitive shipments.

3. Carrier Compliance:

   • Verify that the carrier adheres to IATA, IMDG, and local transport regulations.

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Lithium-Ion Battery Shipping Compliance

The Satoshi Terminal includes lithium-ion batteries, which are classified as dangerous goods. Compliance requirements include:

1. Battery Testing:

   • Batteries must pass UN 38.3 testing for transportation safety, including:

     • Altitude simulation.

     • Thermal cycling.

     • Vibration and impact tests.

2. Battery Documentation:

   • Test summary report per UN 38.3 requirements.

3. Weight Limits:

   • Each package containing lithium-ion batteries must not exceed the weight limits specified by IATA:

     • Batteries in equipment: Max 5 kg per package.

4. Special Handling:

   • Inform carriers of battery shipments during booking to ensure proper handling.

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Customs Clearance and Duties

Proper declaration and classification are vital for customs clearance:

1. Harmonized System (HS) Code:

   • Assign the correct HS code (e.g., 8471.50 for automatic data processing units).

2. Incoterms:

   • Clearly state Incoterms (e.g., DDP, FOB) to define responsibilities for shipping costs, insurance, and duties.

3. Duty Payment:

   • Prepay duties for shipments under DDP terms to avoid delays at customs.

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Inspection and Quality Assurance

1. Pre-Shipment Inspection:

   • Verify package integrity, labeling accuracy, and document completeness.

2. In-Transit Monitoring:

   • Use GPS-enabled tracking for high-value shipments.

3. Post-Delivery Validation:

   • Confirm receipt with the consignee and address any discrepancies immediately.

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Common Challenges and Solutions

Challenge	Cause	Solution
Customs Delays	Incomplete or inaccurate documentation	Double-check documentation and work with a customs broker.
Rejected Shipments	Non-compliant labeling for hazardous goods	Ensure all regulatory labels are applied correctly.
Damaged Products in Transit	Inadequate packaging or handling	Follow ISO packaging standards and use shock-resistant materials.
Additional Fees from Carriers	Incorrect weight or dimension declaration	Accurately measure and document package dimensions and weights.

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Technology for Shipping Compliance

1. Shipping Management Software:

   • Use tools like ShipStation or NetSuite for automated label generation, tracking, and compliance checks.

2. Real-Time Tracking:

   • Enable live tracking via GPS for critical shipments.

3. Automated Compliance Verification:

   • Integrate systems to verify labeling, packaging, and documentation against regulatory requirements.

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Recordkeeping

Maintain shipping compliance records for at least five years, including:

• Shipping manifests.

• Dangerous goods declarations.

• Customs clearance receipts.

• Packaging and labeling test reports.

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Best Practices

1. Pre-Book Shipments:

   • Notify carriers of specialized requirements in advance.

2. Audit Processes Regularly:

   • Conduct internal audits to ensure compliance with updated regulations.

3. Continuous Training:

   • Train staff on the latest IATA, IMDG, and customs requirements.

4. Use Certified Packaging Vendors:

   • Source packaging materials from vendors compliant with ISO and UN standards.

eputation for quality and reliability.